9th IAA Planetary Defense Conference
5-9 May 2025, Stellenbosch, Cape Town, South Africa
At the Protea Hotel by Marriott® Stellenbosch & Conference Centre
Find out more about sponsor & exhibitor opportunities at the PDC 2025
Past conference report
Detailed 2023 conference report
Key session topics will include:
Ongoing and Upcoming Mission Highlights
Hypothetical Asteroid Threat Exercise
Key International and Policy Developments
Near-Earth Object (NEO) Discovery
Near-Earth Object (NEO) Characterization
Deflection / Disruption Modeling & Testing
Space Mission & Campaign Design
Impact Effects & Consequences
Disaster Management & Impact Response
Public Education and Communication
The Decision to Act: Political, Legal, Social and Economic Aspects
Schedule:
1 August 2024: PDC25 Hypothetical asteroid impact threat exercise scenario published on CNEOS website
2 August 2024: Call for Papers posted online
3 September 2024: Abstract submission window opens
15 December 2024: Abstract submission window closes
20 January 2025: Acceptance notices sent to authors
4 April 2025: Deadline for receiving extended abstracts, full manuscripts, posters, and/or presentations from authors
5-9 May 2025: Planetary Defense Conference at the Protea Hotel by Marriot Stellenbosch & Conference Centre
The website will be regularly updated as details about Program, Registration, etc. become available.
Media are encouraged to register for the Conference.
Contacts for Media:
Media are invited to contact the organizers.
Find the leaflet including topic areas for papers...
Find the submission process including templates and authors guidelines
2025 Planetary Defense Conference
Abstract Submission is now open.
(if you can not create an account on our online system, please directly upload your abstract at the following link: https://web.tresorit.com/r#O1_zt4l2GueUjdyRVYdjJA) Please make sure that your email address is well listed on your abstract.
All authors must submit an abstract in order for their work to be considered for acceptance to the conference. Student authors may indicate their interest in participating in the student competition at the time of abstract submission. Abstracts must be submitted in either .doc, .docx, or .pdf format, using one of the templates provided here (MS Word, LaTeX, Google Docs, or LaTeX in Overleaf). Authors whose work is accepted for either a poster or an oral presentation have the option of also submitting either an extended abstract or a full paper, to accompany their poster or presentation file. Any submitted extended abstracts or papers will be included in the archive of conference proceedings, along with the abstract, poster, and presentation files. Note that only the poster or presentation file is strictly required—submitting an extended abstract or full paper is optional. However, authors who wish to have their work considered for a 2025 PDC special issue of Acta Astronautica after the conference must submit a full paper in addition to their poster or presentation.
The deadline for receipt of abstracts is December 15, 2024. Author notifications of acceptance will be sent on or before January 20, 2025.
LaTeX Overleaf Templates
Abstract Template Overleaf link
Extended Abstract Template Overleaf link
Paper Template Overleaf link
Download link for all template files
.doc, .docx, .zip (LaTeX)
To utilize the Google Docs templates provided below: First, click on the link provided. When the Google Docs template loads in your web browser, go to File > Make a copy. This should create a copy of the Google Docs template file in your Google workspace, and you can then edit the copy that you have made. The original Google Docs template is not to be edited, only copied.
Abstract Template Google Doc link:
https://docs.google.com/document/d/1-nX62sTXirfhufQLNhrUuqhOD6s0fqpme-0Ec5YtI5E/edit?usp=sharing
Extended Abstract Template Google Doc link:
https://docs.google.com/document/d/1C5XiRU5_hLRtZBCfazU4UUGClP3ocU1cyMD3GVQFOaA/edit?usp=sharing
Paper Template Google Doc link:
https://docs.google.com/document/d/1D_Z60QV_jv5pk7SZwA-rjLgPB3jmhgdux7JuKpLF-oE/edit?usp=sharing
Registration link
Do You Want to Help Save the Planet from Potential Asteroid Impacts?
2025 Planetary Defense Conference Student Competition
Call for Entries pdf version is available
Flyer pdf version is available
The Conference will be held at the Protea Hotel Stellenbosch, Cape Town, South Africa.
Protea Hotel Stellenbosch and Conference Centre
Techno Avenue, Techno Park, Stellenbosch, South Africa, 7600
Tel: +27 21-880-9500
Ideally situated with modern amenities for your comfort, Protea Hotel by Marriott Stellenbosch & Conference Centre is the official venue and hotel for the IAA International Planetary Defense Conference (PCD) 2025.
The hotel is a short distance from attractions including Stellenbosch University and Stellenbosch Town Centre, as well as world-renowned Wine Estates. Intuitively appointed accommodations feature deluxe bedding, complimentary Wi-Fi, room service, and other thoughtful perks. The hotel also offers apartment-style accommodations with fully equipped kitchens, perfect for extended stays in South Africa. Enjoy a hearty buffet breakfast at Cultivar Restaurant or relax over dinner and drinks at Die Wingerd Restaurant.
Accommodation Bookings for the IAA International Planetary Defense Conference (PDC) 2025
Ideally situated with modern amenities for your comfort, Protea Hotel by Marriott Stellenbosch & Conference Centre is the official venue and hotel for the IAA International Planetary Defense Conference (PCD) 2025.
The hotel is a short distance from attractions including Stellenbosch University and Stellenbosch Town Centre, as well as world-renowned Wine Estates. Intuitively appointed accommodations feature deluxe bedding, complimentary Wi-Fi, room service, and other thoughtful perks. The hotel also offers apartment-style accommodations with fully equipped kitchens, perfect for extended stays in South Africa. Enjoy a hearty buffet breakfast at Cultivar Restaurant or relax over dinner and drinks at Die Wingerd Restaurant.
Delegates can book accommodation at the Protea Hotel Stellenbosch directly with the hotel using the reference code IAA2025. Please note that the reference code will enable you to book the discounted rate negotiated for PDC2025. Should you wish to extend your stay, please advise the hotel when making your booking.
Room types and rates:
Larger Guest Room King:
Single occupancy ZAR2425 per room per night
Double/Twin occupancy ZAR3025 per room per night
Guest Room:
Single occupancy ZAR1925 per room per night
Double/Twin occupancy ZAR2525 per room per night
The above rates include a full buffet breakfast and 15% Value Added Tax (VAT), but exclude 1% compulsory tourism levy which will be added to your final bill upon checkout. All extras like like laundry and room service etc will be for delegates’ own account.
How to book:
To make a booking, please send an email to: reservationsm@phstellenbosch.com or phone the Reservations department at Tel: +27 21 880 9500
Please remember to quote reference code: IAA2025 when making your booking.
For any further assistance or inquiries, feel free to reach out to our local conference management team:
Contact: Sonja Jones
WhatsApp message or tel: +27 71 098 1059
Email: Sonja@scconferences.com
Airport Transfer Bookings for the IAA International Planetary Defense Conference (PDC) 2025
Uber or BOLT are both available from Cape Town International Airport to Central Stellenbosch, but for peace of mind, we are offering the below options for private transfers. A driver will meet you in the Arrivals Hall at Cape Town International Airport and transfer you to your preferred hotel or guesthouse.
For a hassle-free arrival or departure private transfer, please select from the options below.
Rates:
1 person – ZAR750 one way per transfer
2 people travelling together – ZAR845 one way per transfer
3 people travelling together – ZAR940 one way per transfer
Please complete the form below to book your airport transfer(s). Once your form has been submitted, we will send you a confirmation and an invoice and payment link accordingly.
Online Airport Transfer booking form:
https://forms.gle/UnybBSaDqfh6FVtK6
Should you have any questions, please feel free to connect with our local team in Stellenbosch:
Contact person: Sonja Jones
WhatsApp/Tel: +27 (0)71 098 1059
Email: sonja@scconferences.com
Find out more about sponsor & exhibitor opportunities at the PDC 2025